April 1997
SECTION I - CONSTITUTION
A. Name and Composition.
This organization shall be known as the ALMECH Golf League, and it
shall consist of teams formed by eligible personnel from all of the
various commands of the Naval Inventory Control Point West,
Mechanicsburg, PA. Hereafter the term "NAVICP" shall denote not only
the Inventory Control Point, but all of its various tenant Commands
(e. g., FMSO, NSLC, etc).
B. Purpose.
The purpose of the league is to provide a means for eligible members
to engage in competitive golfing on a fair and equal basis, promote
good fellowship and true sportsmanship, while conducting golfing
activities and determining an annual league champion.
C. Membership and Eligibility.
Membership in this league shall be restricted to the following
personnel:
a. Civilian and military personnel who are currently employed by
or attached to NAVICP.
b. NAVICP retirees, both civilian and military.
c. Family members of eligible personnel as stated in a. and b. above
that are at least 17 years old.
D. Board of Directors.
The league shall be governed by a Board of Directors (hereafter called
the Board) consisting of seven league members who shall be elected in
the manner described in Section E. below. The Board shall have the
right to accept or reject any proposal concerning the interest of the
league.
The Board members shall elect from among themselves a President, Vice
President, Secretary, Treasurer, and Handicapper/Scheduler. This
election will normally take place at the first Board meeting of each
year. Those elected shall serve in their various capacities for the
current season and have those duties described in Section F.
The Board shall convene at the end of the season to audit and approve
the Treasurer's accounts.
Any vacancy on the Board shall be filled by a vote of the majority of
the directors then holding office. Any Board member so appointed
shall serve out the unexpired term of the member he replaced. No
Board meeting shall take place without a majority (at least four (4)
members) of the Directors present. A majority vote of the Directors
present at any meeting shall be required to approve or disapprove a
motion, bill, or proposal.
E. Election to the Board.
Elections to the Board shall be held each year at the last Board
meeting of the year or when vacancies occur. If possible, at least
two nominations to the Board for each term to be filled will be
solicited.
Board members will be elected for two-year terms, with three terms
expiring in even-numbered years, and the other four terms expiring in
odd-numbered years. This system precludes the possibility of the
entire Board being replace in the same year, and provides needed
continuity for league operations. Board members may succeed
themselves as many times as league members elect them.
Any malfeasance in office by a member of the Board shall be reason for
removal. The remaining Board members will vote on the issue, and a
two-thirds (2/3) majority will be required to remove the offender from
office.
F. Duties of Board Officers.
1. President - The President shall preside at all meetings of the
Board. He shall also sign checks, drafts, and other orders for
disbursement of funds in the absence of the Treasurer, The President
shall also perform such other duties as customarily pertain to the
office of President, or as he may be directed to perform by resolution
of the Board, not inconsistent with the provisions of the league
constitution and playing rules.
2. Vice President - The Vice President shall have and exercise all
the powers, authority, and duties of the President during his absence
or inability to act.
3. Secretary - The Secretary shall keep the minutes of all Board
meetings. He shall execute any other writings required or desired by
the Board, and notify league members of any other information deemed
pertinent or necessary by the Board.
4. Treasurer - The treasurer shall be responsible for all finances
received, expended, and deposited for the league. He shall maintain a
ledger for all receipts, payments, and deposits. He shall submit a
Treasurer's report at each Board meeting, and this report shall be
recorded in the minutes. He shall deposit all fees, money, or other
property paid to or donated to this league in the league account
within one week of receipt. He shall, at the end of the season have
his books audited prior to the election of the new officers of the
Board.
5. Handicapper/Scheduler - The Handicapper/Scheduler shall
determine the length of each season of play, and the number of matches
to be played during the season. He shall establish a handicap method,
and provide a copy of same to team captains and other Board members
upon request. He shall compute and publish handicaps for all members
prior to the start of the season. He shall compute new handicaps
weekly and post them at the site of league play.
G. Committees.
Necessary committees shall be created at the discretion of the Board.
H. Board Meetings.
Board meetings shall be held monthly during the season, and whenever
called by the President or the Vice President when he is acting for
the President. The President will ensure that a meeting is held each
year prior to the start of the season for the purpose of establishing
that year's schedule, the amount of yearly dues, league makeup, etc.
Any Board member who misses three (3) meetings during the year without
a legitimate excuse can be asked to resign his position by the Board.
I. League Structure.
Each team competing in the league must consist of at least eight (8)
eligible members. Each team must have a member who works on base and
will serve as liaison in league matters. If not, the Board will
appoint one to serve for this purpose. Failure to comply will result
in suspension or expulsion. An eligible member is a person who:
a. Meets the requirements contained in Section C above.
b. Has paid his dues in accordance with Section J below.
c. Is physically able to play in league matches during the season.
The number of teams in the league shall be determined yearly by the
Board. The Board will attempt to arrive at a reasonable number which
will accommodate as many interested, eligible employees as possible,
while ensuring that the golf course can handle the number of teams so
that matches can be conducted in a timely manner. Each year the Board
will make it known to team captains from the previous season that team
rosters must be submitted for the upcoming season. This information
may also be published in the NAVICP news media so that interested
personnel may submit new team rosters, or apply for placement on
existing teams if league or team vacancies exist.
In order to compete in league play, team members must establish a
handicap. This shall be done by playing nine (9) holes in the
presence of a league member. These holes must be played on the course
where league matches are to be played unless another course is
approved by the League Handicapper. Score cards shall be attested by
the league member present, and submitted to the League Handicapper for
computation of an approved handicap. Scores on any individual hole
higher than a double bogey will be counted as double bogeys when the
League Handicapper is computing a handicap for a new member. New
members cannot compete in league play without a handicap. Once a
league member establishes a handicap it will be carried over from the
end of one year to the beginning of the next.
Members of each team must select a captain who will be responsible for
transmitting information to team members, fielding a team for league
matches, and knowledge of league rules and by-laws. The team captain
shall also be responsible for filling out and turning in the
scoresheets from league matches to the Handicapper, and meeting all
requirements of the league rules and by-laws.
J. Funds.
The funds necessary to operate the league shall be acquired by
assessing each member an approved amount for yearly dues. This amount
shall be designated by the Board prior to the start of each season.
Additional funds may be acquired from the CCWRC.
Yearly dues shall be paid to the Treasurer by the team captain on or
before 1 April of each year. A player is eligible to play in league or
tournament competition upon payment in full of his yearly dues.
Players who do not pay their yearly dues by 1 May of each year will be
suspended from league play until the dues are paid. A list of
eligible players shall be maintained by the Handicapper/Scheduler, and
shall be distributed to team captains prior to the beginning of league
matches each week.
K. Amendments.
This constitution and by-laws may be amended or repealed between
seasons by a majority vote of the members present.
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